FINACLE TRAINING LESSON 9
Recap:
In the previous lesson we have learnt
about the commonly used office accounts. From today on wards we will
start doing transactions. But if you have not read any of the previous lessons,
or if you did not understand any of the previous lessons properly, please read
them again and come back. Once you understand the previous 8 lessons, coming
lessons will be dead easy.
In today’s lesson we will start doing
counter transactions. We will make some assumptions. We will assume that we are
working in a post office which is newly migrated. Our office Go Live is from
today only. With these assumptions we will start doing transactions.
Finding New account number from old account number
This is the first thing we do once
our office is migrated to CBS. We need the new account number to do
transactions.
Remember, the new account number will be a 10 digit number. For example 3007369729, 30007399689, 3006874668 etc are all new 10 digit account numbers.
But our old account numbers are not
10 digit numbers. How do we find the new account number?
We can find out the new
account number by invoking CNAC. After invoking CNAC the following screen will
appear.
In the above image we can
observe that, we just have to enter the old account number to find out the new
account number.
But this old account
number should be entered in the following format. Only when you enter the old
account number in the below format, finacle will understand that the account is
from your office and belongs to a particular scheme.
The format is
[SOL ID](SCHEME){ACTUAL
OLD ACCOUNT NUMBER}
Let’s see some examples.
1. Old SB account number is
159157 of Secunderabad HPO. The format in which you should enter is 50000300SB159157
2. Old MIS account is 55689
of T Nagar HO. The format in which you should enter is 60001700MIS55689
3. Old NSC certificate
number is 44BG 778955 of Secunderabad HPO. The format in which you should enter
the old account number is 50000300NSC44BG778955
To know more about these
formats and various steps involved in CNAC transaction please refer to our book
Pineapple version 2 and section 12.23
After entering the old
account number just press on GO. You will get a screen as below.
The above screen will
give you the details about the account. It will show you the new account number
(10 Digits), cif ID of the customer (first depositor) and name of the customer
(first depositor).
Please check with name
available on the passbook and name showing on screen. It must be tallied.
So this is how you get
new account number from old account number.
Note: Please download the latest version of Pineapple and keep it
with you while reading these lessons. It will be helpful for you to easily
understand the steps in the book. You can download it from here
Read these lessons and
follow the steps in our book Pineapple and nobody can stop you from becoming a
finacle expert. Only a little practice is required.
To make you learn fast
and better from now on wards I will give you some tasks. Please do these tasks and you start feeling how easy
finacle is.
Task 1: Start using CNAC menu to find all new account numbers. Do
not search the PDF file which is supplied to you after migration.
We will start our
training of counter transactions with the most basic and easiest transactions,
so that you get some confidence after doing those transactions.
Deposits and Withdrawals
What are the basic
deposit and withdrawal transactions we do in the counter? The answer is simple.
1. SB Deposit
2. SB withdrawal
3. RD deposit
4. PPF deposit and
5. Sukanya Deposit
We will discuss about
interest withdrawals later.
So these are the basic
deposits and withdrawals which we do in the counter. For deposits and
withdrawals the main point you should remember is this
“For any deposit or
withdrawal transaction we will enter only account id and amount and click on
submit all other fields are not necessary.”
Just remember the above
point. In the deposit or withdrawal screen there will be so many options. All
of them are not necessary for all transactions. Only account number and amount
are enough. But in some special cases we have enter one or two extra fields.
Let’s discuss each of the above deposits and withdrawals and you will get an
idea.
SB Deposit
The menu for SB Deposit
is CTM. As soon I say SB deposit CTM should come in to your mind. In CTM, C
stands for Customized for DOP or CUSTOM. TM stands for Transaction Maintenance.
All menu which start with C are specially designed for DOP users. Try to
remember these menus. Enter CTM in menu Shortcut field and click on GO (OR
enter CTM and press enter on key board). See the image below.
After you enter CTM and press enter, you
will get the below screen.
In this screen we can see
1. Function
2. Transaction id
3. Function type
4. Initiating sol id and
5. Transaction date.
Let’s see what the
meaning of all these fields is
1. Function: By selecting the appropriate function we tell finacle what we
want to do in this screen.
2. Transaction id: Transaction id is generated after completion of transaction
3. Function type: In this field we will tell finacle whether we are doing a
deposit transaction or a withdrawal transaction.
4. Initiating sol id: Initiating sol id means where the transaction is being
initiated. So that will be our sol id
5. Transaction date: Transaction date is the date on which the transaction is
taking place. So that will be today’s date.
If you forgot what
function is, please refer to lesson
no 4 once and come back.
So in this screen we will
choose
1. Function as ADD
2. Function type as DEPOSIT
And click on GO or Press
F4 button on key board.
You may get doubts that
what about other fields. Transaction date and SOL id will be fetched by
default. Transaction id is generated after doing the transaction. So we cannot
enter it now.
After choosing function
as ADD and function type as DEPOSIT and pressing F4 you will get the screen as
shown below.
In this screen just enter Account ID
and amount and click on Post, your transaction will be completed. Yes it’s that
easy!
You may be thinking that what are
those other fields are there for. Those are not required for SB deposit
transaction. Then why bother about them. Just enter ac id, amount and click on
post your transaction will be completed.
But for your curiosity
sake I’ll explain all the items on the screen. See the below image.
- 1. Item 1: In item 1 we enter account id and amount2. Item 2: In item 2 we enter cheque details while doing SB withdrawal by cheque3. Item 3: In tem 3 in remarks column we enter some details of transaction if necessary4. Item 4: In item 4 we use these fields for making deposit in SB account by reversing transaction from Suspense account. We never use suspense accounts as we need permission of divisional head for using Suspense accounts. So don’t bother about these.There are some important points to be noted in this screen. Let’s learn about them. See the image below.
In the above screen
observe fields which I have highlighted.
After entering account
number, press on tab button on keyboard. After pressing tab you can observe
that finacle will automatically show the account holder name. Name of the first
depositor is shown beside account number along with SOL ID of the account.
After entering the
account number you can press F9 on key board to view the signatures of the
account holder.
In the above image also
observe another section which I have highlighted. This section shows the basic
information of the account. Let’s see what each item means.
1. A/c status -- this shows
the status of the account. Account can either be active or silent. If the
status of the account is silent, we cannot do any transactions until the
account is revived. Revival
of account can be done using
CASBAM menu. For detailed procedure about revival of account refer to section
1.10 of pineapple.
2. Mode of Operation: This
shows us the account mode of operation. It means depending on the code
displayed on the screen we can know whether account is single/Joint A/Joint
B/Minor account.
3. Pan number will be shown
on the screen if pan number is entered while creation of CIF.
4. Available Balance is the
amount available in the account including cheques which are not realized.
5. Effective available is
the amount available in the account which can be withdrawn from the account.
As you can see in this
screen we don’t have any fields showing BALANCE AFTER TRANSACTION (BAT) and
DATE OF LAST TRANSACTION (DLT).
So if you have the habit
of writing BAT and DLT on the voucher you have to view the ledger of the
account using HACLI.
So this is all about SB
Deposit transaction.
Fortunately SSA deposit
is also done using CTM menu. So we can follow the same procedure for doing SSA
deposits also.
In the next lesson we
will learn about other deposits and withdrawals. That is all for today. See you
again in the next lesson.
Points to remember
Use CNAC for finding new
account number from old account number
For deposits and
withdrawals just enter account id and amount and click on submit/post.